West Virginia State University West Virginia state Community and Technical College Office of admissions and recruitment services

INSTALLMENT PAYMENT PLANS

Student tuition fee deferred payment plans will be offered for fall and spring
terms.

· All available financial aid for the term must be credited to the student's account prior to determining the amount available for deferral.

· After all financial aid is applied to the student's account, sixty percent (60%) of the balance of student fees must be paid prior to the end of the sixth week of classes.

· The remaining balance, including interest, must be paid prior to the end of the sixth week of classes.

· Interest on the deferred amount may be charged at a rate not to exceed the
legal limit.

Only the following alternatives will be accepted in lieu of full payment at registration for all fees and other charges.

Financial Aid Plan:
a. Students with financial aid packages of Pell Grant, SEOG, Perkins and scholarships must give the college first lien of all funds received for semester or yearly expenses for attending the Institution.

b. Board and room charges may be paid in two equal installments with the first being due at registration; however, Private Room charges cannot be deferred. The Residence Hall Breakage Deposit must be
paid in full by new students, and returning students must have $100.00 on deposit at registration.

c. If there is an excess of funds applied to the account, the excess will be applied to the next semester, or upon request, refunded to the student.
Text Box: PAYMENTS CAN BE MADE BY CREDIT CARDS (MASTER CARD, VISA, DISCOVER, AMERICAN EXPRESS OR DINERS CLUB)

(ALL FEES ARE SUBJECT TO CHANGE)
Text Box: A student's registration may be canceled when payment is made by a check which is dishonored by the bank. A Returned Check Service Fee of $15.00 shall be made for dishonored checks. Text Box: First Payment that is due at registration includes tuition and one-half of room and board. Include ROTC fee if registering for a Military Science class; parking fee if a vehicle will be on campus; and private room fee if student elects for a private room. New students include appropriate fees already mentioned, ID card and breakage deposit. Second payment is due prior to the end of the ninth week of classes. Includes second-half of room and board. It is the student’s responsibility to remit payments to the Cashier’s Office. Text Box: Financial Policies

Parents are advised to send money orders or checks made payable to West Virginia State University for the exact amount charged. All payments should be sent directly to the Cashier's Office. Change will not be returned to students on personal checks until the checks have cleared the bank.

When money is being sent directly to student other that for payment of student accounts or obligations to West Virginia State University, the sender should use a Postal Money Order, Bank Money, Cashier's Check, or Western Union Money Order, since personal checks cannot be cashed by the Cashiers' Office.
Text Box: Special attention is called to the following order of the West Virginia Higher Education Policy Commission: “No diplomas, certificates of attendance, or credits, and no participation in graduation exercises shall be extended to any students until all delinquencies, balances, or charges on the books of the institution against such students shall be paid in full.” No financial credit of any type shall be extended to any individual, either student or other, at any state university or college. All universities and colleges shall operate on a strictly cash basis with all payments and obligations being collected in advance except that room and board charges may be divided into installments as determined by the institution. A student is not considered registered until full fee payment has been made. Exceptions may be granted where a bona fide third party agency has provided authorization in writing that payment will be made for the student.

REFUND POLICY FOR STUDENTS WHO WITHDRAW

A student who officially withdraws from the Community & Technical College (i.e. drops all classes) through the Office of Registration and Records or is administratively withdrawn form college prior to completing 60% of a semester is entitled to a partial refund of that semester's tuition/fees. Refund amounts are calculated to the day based on the number of calendar days which have elapsed from the first day of class to the date of withdrawal. The date of withdrawal is the actual date the student notifies the Office of Registration of withdrawal or the midpoint (50% of the semester for a student who leaves without notifying the institution. Any student who withdraws at any point during the semester is advised to consult with the Cashier's Office to determine whether there is a balance owing or a refund due.

For a student receiving federal financial aid* who withdraws before completion of 60% of the semester, the amount of federal financial aid earned will be calculated to the day according to the same formula. Unearned financial aid must be returned. When aid is returned, the student may owe a balance to the college, to the U.S. Department of Education, or to both. Any student receiving federal financial aid would contact the Office of Student Financial Assistance before withdrawing from college or reducing the number of hours enrolled to determine the impact of these actions on his or her financial aid status.

Refunds are calculated from the first formal day of Registration. Refunds will not be processed until after the end of the refund period.
WV State Financial Aid Office